February 2014

You are currently browsing the monthly archive for February 2014.

Toastmasters do things in threes.  In that vein, here is a third thing that every Toastmasters club President must do.  They must know what resources are available.

(Note that the Toastmasters web site doesn’t always add the .pdf file extension to its files.  You may have to manually add it to open these files)

The Club Success Plan is a way of applying goals that follow the SMART requirements.  They are a great way to lead your club forward.  Get it here.  This is a great way to set expectations for the year for both your club and your members.  Following the Club Success Plan keeps your club from being stale while also providing a great leadership experience for its club officers.  Do it.  Make your club better.

The Club Leadership Handbook is something that I always have with me.  What, exactly, is the job of the Club Secretary?  That question and most every other question about running a club is covered.  Get the handbook here.  People like leaders who know what they are doing or know where to find the answers.  The handbook will make you look like a genius.  Read it and carry it to every meeting.  Toastmasters International even has training material for every officer role in the club.

Who is your Area Governor?  Do you know what an Area Governor is?  There are people who are specifically assigned to aid clubs and guide them to success.  If you do not know who your Area Governor is, they are supposed to visit your club twice a year.  If they are not visiting, and you didn’t see them at a speech contest, and you didn’t see them at officer training, and you fear they or your club may be or become deceased, check out the web page for your District.  If you want to know more about leadership at the District level, there is a handbook for that too.

Toastmasters has the answers for just about every question a club President comes across during their time of service.  By using these resources, you and your club will be successful.

About Toastmasters International
Toastmasters International is a nonprofit educational organization that teaches public speaking and leadership skills through a worldwide network of clubs. Founded in October 1924, the organization currently has more than 280,000 members in 13,500-plus clubs in 116 countries. Each week, Toastmasters helps more than a quarter million people of every ethnicity, education level and profession build their competence in communication so they can gain the confidence to lead others. For information about local Toastmasters clubs, please visit www.toastmasters.org. Follow @Toastmasters International on Twitter.

Tags:

If you followed my last post, you are now keeping track of your member’s achievements.  That’s great!  It is a primary task in order to reach the distinguished club goal.  The story doesn’t end there.  There is another thing that I see as being a huge factor in the success of a club.  The club President must be invested in the success of club and its members.

That statement means a lot of things.  For me, this comes across in a few ways:

  • Follow-up is easy

Asking someone to come back to the club after they have missed a couple of meetings is only a chore if you do not want them there.  There is not a single member of the club that I do not want at every single meeting.  Each of them adds something that is missing if they are not in attendance.

  • Appreciation is honest

What is better for the entire club than the success of its members?  By appreciating every award, every first step of an individual member, the entire club benefits.  There is no way to earn distinguished status with only a few people.  Every little bit helps and is appreciated.

  • The President must be the example

If the club President is not present, who are they to offer suggestions?  Attendance is a must for any club President and it nearly goes without saying.

It is also best if the President is someone who is actively working towards a speaking and leadership goal.  It is a double standard to request that others give speeches and then watch the club President sit on the sidelines week after week.

It is just about time for nominations in your Toastmasters club.  If you are invested in the club, run for an officer role.  If you don’t have the experience, don’t worry.  Toastmasters attracts high-achieving people who desire to help others.  You don’t have to do it alone.

 

About Toastmasters International
Toastmasters International is a nonprofit educational organization that teaches public speaking and leadership skills through a worldwide network of clubs. Founded in October 1924, the organization currently has more than 280,000 members in 13,500-plus clubs in 116 countries. Each week, Toastmasters helps more than a quarter million people of every ethnicity, education level and profession build their competence in communication so they can gain the confidence to lead others. For information about local Toastmasters clubs, please visit www.toastmasters.org. Follow @Toastmasters International on Twitter.

Tags:

You are now a Toastmasters Club President. Now what?  In order to succeed there is one thing that I have done that has put our club in a great position to become President’s Distinguished this year.  What could that one thing be?

It all comes down to tracking your member’s progress and providing follow-up discussions on it.  Yes, really, that is all.  How can a club expect to obtain the two competent communicator awards if no one is working on the manual.  If they are working on a manual, how far are they?  Will they make it by June 30th?

There are chart you can purchase from the Toastmaster International web site that will keep track of your member’s progress.  We have never been able to make these work.  The only way I see them working is if you are very intentional and set time during a meeting to fill out the chart.

Although having a chart is a great solution, if kept up to date, we do things a little differently at club 3637.  We have a shared spreadsheet in the cloud that the President and the Vice President of Education share.  The columns are listed below:

  • Member Name
  • Educational Awards Earned
  • Date of Last Speech
  • Date of Last Attendance
  • Next Speaking Award
  • Progress Towards Speaking Award
  • Next Leadership Award
  • Progress Towards Leadership Award
  • Mentor
  • Last Contact by Pres or VP Ed
  • Reason for Contact
  • Date Joined

If the column for last attendance is over two meetings ago, the member gets an email.  If the last speech is over four meetings ago, the member gets an email.  I have been known to send an email out to a member simply stating that they are missed.

That’s all there is to being a distinguished club.  All the club officers have to do is line up your member’s goals with the goals outlined in the Distinguished Club Program.  People will wonder why your club is doing so well.  It’s not really a secret.  By tracking your member’s progress, and providing follow-up you are well on your way to becoming the President of a distinguished club.

About Toastmasters International
Toastmasters International is a nonprofit educational organization that teaches public speaking and leadership skills through a worldwide network of clubs. Founded in October 1924, the organization currently has more than 280,000 members in 13,500-plus clubs in 116 countries. Each week, Toastmasters helps more than a quarter million people of every ethnicity, education level and profession build their competence in communication so they can gain the confidence to lead others. For information about local Toastmasters clubs, please visit www.toastmasters.org. Follow @Toastmasters International on Twitter.

Tags: