Something Every Toastmasters Club President Must Do

You are now a Toastmasters Club President. Now what?  In order to succeed there is one thing that I have done that has put our club in a great position to become President’s Distinguished this year.  What could that one thing be?

It all comes down to tracking your member’s progress and providing follow-up discussions on it.  Yes, really, that is all.  How can a club expect to obtain the two competent communicator awards if no one is working on the manual.  If they are working on a manual, how far are they?  Will they make it by June 30th?

There are chart you can purchase from the Toastmaster International web site that will keep track of your member’s progress.  We have never been able to make these work.  The only way I see them working is if you are very intentional and set time during a meeting to fill out the chart.

Although having a chart is a great solution, if kept up to date, we do things a little differently at club 3637.  We have a shared spreadsheet in the cloud that the President and the Vice President of Education share.  The columns are listed below:

  • Member Name
  • Educational Awards Earned
  • Date of Last Speech
  • Date of Last Attendance
  • Next Speaking Award
  • Progress Towards Speaking Award
  • Next Leadership Award
  • Progress Towards Leadership Award
  • Mentor
  • Last Contact by Pres or VP Ed
  • Reason for Contact
  • Date Joined

If the column for last attendance is over two meetings ago, the member gets an email.  If the last speech is over four meetings ago, the member gets an email.  I have been known to send an email out to a member simply stating that they are missed.

That’s all there is to being a distinguished club.  All the club officers have to do is line up your member’s goals with the goals outlined in the Distinguished Club Program.  People will wonder why your club is doing so well.  It’s not really a secret.  By tracking your member’s progress, and providing follow-up you are well on your way to becoming the President of a distinguished club.

About Toastmasters International
Toastmasters International is a nonprofit educational organization that teaches public speaking and leadership skills through a worldwide network of clubs. Founded in October 1924, the organization currently has more than 280,000 members in 13,500-plus clubs in 116 countries. Each week, Toastmasters helps more than a quarter million people of every ethnicity, education level and profession build their competence in communication so they can gain the confidence to lead others. For information about local Toastmasters clubs, please visit Follow @Toastmasters International on Twitter.

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  • Jack Pyle

    Thanks for a great blog post! I am a club president in Lansing and would love to see your spreadsheet or get a copy we could use in our club. I have also been frustrated about ways to keep track of members goals, achievements, attendance.